Book An Appointment

Start with a 45-minute planning call.

Tell us about the event. A senior producer will review the brief, confirm availability and come back within one business day with a rough budget range and the recommended next step. No obligation, no sales pressure.

45 minTypical call length
1 business dayReply window
$0Cost of the call
How It Works

What happens after you submit.

Three steps, none of which require a commitment. The call is a working session, not a pitch.

01

We review the brief

Every submission is read by a senior producer, not a sales development team. We look at headcount, date, city, budget band and any constraints you mention.

  • Reviewed within one business day
  • Assigned to a producer in the relevant practice
  • No automated sales sequence
02

We confirm the call

You receive a reply with proposed times, the name of your producer and a short note on what to bring to the call. Reschedule any time up to 24 hours before.

  • Your named senior producer
  • Two or three proposed slots
  • Prep note with the agenda
03

We run the session

The call is a working session. We map objectives, headcount, budget band, timing and non-negotiables. Within three business days you receive a written approach and a budget band.

  • 45-minute structured conversation
  • Written brief within three business days
  • Go / no-go decision point for both sides
Booking Form

Three short steps. Ninety seconds.

The form is intentionally short. We do not ask for confidential information until we are on the call and both sides have agreed to move forward.

  • No obligation, no cancellation fee
  • Read by a senior producer, not a sales queue
  • One senior producer assigned from the first call
  • NDAs available on request before the call
Prefer to talk first? (312) 847-2296 [email protected]
Confidential by defaultNothing you share is passed to third parties.
No sales sequenceIf we are not the right fit, we will say so on the call.

What kind of event?

Pick the closest match — we can adjust details later.

Event basics

Approximate numbers are fine at this stage.

Your details

We will reply within one business day.

Submitting this form does not create a contract. We will confirm availability and pricing in writing before any commitment.

The Call Agenda

What we cover on the 45 minutes.

The call follows a structured agenda so nothing important gets missed. You will receive a short version of this in the confirmation email.

Objectives & context0–10 min

Why this event is happening, what success looks like and who in the organization it has to satisfy. Also any history the team is carrying in.

Logistics & constraints10–20 min

Headcount, timing, city, venue preferences, budget band and any non-negotiables. Anything that is already decided gets locked in.

Program recommendation20–35 min

We walk through the approach we would take, the trade-offs and where the money typically goes at your scale. You get a rough budget band live on the call.

Next steps & fit35–45 min

Both sides decide whether to proceed. If yes, we schedule the discovery session and issue the written brief. If no, we will point you at someone better suited.

Producer on a planning call Real producers, real conversations
What You Get

What you leave the call with.

Even if you do not proceed with us, you leave the call with a clearer picture of what your event will cost and what it will take to deliver.

  • 1
    Named senior producerThe producer on the call remains your contact if you proceed. No handoff to a different team.
  • 2
    A rough budget bandA realistic total budget range for your headcount, city and event type, before any commitment.
  • 3
    Recommended approachThe program shape we would propose, with the trade-offs that matter at your scale.
  • 4
    A written brief within three daysA short document recapping the objectives, approach, timeline and budget band, delivered in writing.
  • 5
    Alternative referrals if relevantIf your program is outside our scope, we will refer you to a producer or agency better suited to it.
  • 6
    No follow-up sequenceIf you do not reply, we do not chase. One follow-up email after two weeks, then we leave you alone.
Client Feedback

What clients say about the first call.

★★★★★

"Forty-five minutes and I had a budget band and a real approach. That is more than two other agencies gave me in a week of emails."

Dana WhitfieldVP People Operations
★★★★★

"No pitch deck, no sales pressure. We worked the problem on the call and I left knowing exactly what the next three months would look like."

Marcus ElleryDirector of Marketing
★★★★★

"The written brief landed three days later, exactly as described on the call. That is the level of follow-through we were looking for."

Priya RaghunathanHead of Events
Booking Questions

Answers to the questions we get most.

If you do not see your question here, the full FAQ page covers contracts, payment terms and how we work with internal teams.

Yes. The planning call is a working session at no cost and with no obligation. You only pay if you choose to proceed to a formal engagement.

No. Most clients come to the call with a rough idea and refine it with us. The call is designed to help you figure out the shape of the program, not to test your preparation.

One senior producer from the practice that matches your event. Occasionally a production manager joins for larger programs. No salespeople, no account managers.

Yes, any time up to 24 hours before the call. Reply to the confirmation email and we will propose new times. We do not charge for reschedules.

Prefer Email?

Send us the brief instead.

If a call is not the right first step, send the brief through the contact page and a producer will reply within one business day.

Contact The Team